Defining Your Ride

The following is a sample of information a Ride Leader should provide for their ride on the club calendar.  See Home Page>Rides>About Us for definitions. 
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Ride Pace: Group D (13-15 mph)
Time:  9:30 am 2 hours estimate
Location:  Lindsay Park Davenport
Length:  28 miles
Ride Type: Re-group
Terrain:  Minor
Ride With GPS Cue Sheet:  Yes – Duck Creek Loop
Remarks:  Lunch in East Village following ride

2024 Ride Leader Seminar Power Point Presentation (click photo to view)
                                                       

Ride Leader Responsibilities

1.  Know the ride route and adjust if needed for construction, flood, sunset, etc.  The QCBC provides all members with the free services of “Ride With GPS” which is helpful in determining a safe route.  Ride Leaders are encouraged to recon the route prior to the day of the ride.

2. If prior to arriving at the start location you decide to cancel due such things as thunderstorms, lightning, dense fog, ice, or a tornado watch is in effect cancel the ride on the calendar will automatically send a cancellation email to pre-registered riders.

3.  Arrive a minimum of 20 minutes before start time and assess the weather conditions.  If such things as thunderstorms, lightning, dense fog, ice, or a tornado watch is in effect at the start time or shortly thereafter cancel the ride.  As a courtesy remain at the starting location to inform any riders of your decision.

4.  Fill out the waiver form on the first line and in parenthesis (Lead) and circulate among riders and volunteers.  Insure all have signed the waiver form legibly.

5.  Do a visual check of rider's equipment insuring all have helmets and their bikes are operational.  Encourage riders to use their headlight and tail light while on the ride.

6.  Five minutes before ride start time, count total riders and collect the signed waiver form, Silent Sport Incident Report, accident & incident protocol, and pencil with you on the ride

7.  Assemble riders, do introductions, assign new rider to an experienced rider.  Announce ride route and field rider questions.  

8.  Riders joining after the start time will not be officially part of ride.   

9.  Start ride at advertised time   

10.Exhibit safe riding skills, follow rules of road, keep the advertised pace, account for all riders.
 
 11. If the group ride is harassed, report it to the police.  Call 911 and give the details.  The police will determine if further investigation is needed.  Get the license plate number and don't get into a confrontation with the perpetrator.   

12.  Scan waiver form or mail hard copy to Deb Mathias, 745 Hillcrest Road, Milan, Il. 61264, or mathiasdebdean@peoplepc.com  , within one week after the ride.           

** Night rides only: ensure riders have at least a head and/or helmet light and taillight. Head lights or helmet lights should be capable of lighting at least 50 feet ahead.  (a 300 lumen light is the minimum intensity recommended).   Optional: spare headlight or helmet light, reflectors, etc.

Click here for a Ride Leader Materials:
**Ride Leader Responsibilities - Obtain pocket card from your Ride Coordinator
**Incident Report - Must be carried on ride
**Wavier & Sign In Roster- Must be carried on ride

Download the Ride Leader Responsibilities listed above.

 Ride Leader Responsibilities

Ride Accident & Incident Report Protocols

Accident Report:

1.  Calmly assess physical injury:  it may take a while for a downed rider to collect themselves.  Check their helmet and bike for damage.

2.  Continue riding if the rider, bike, helmet, are OK: otherwise go to #3.

3.  Call 911 for immediate medical assistance is needed.

4.  If a motor vehicle is involved call the police. 

5.  Get drivers insurance information, address, phone number, and plate number.

6.  Obtain the names, addresses and phone numbers of all witnesses.

7.  Preferably take photos of the scene, rider’s injuries, bike and all other involved vehicles.

8.  Seek the necessary medical treatment for non-emergency injuries.

9.  Encourage the involved rider to have the bike thoroughly inspected by a bike shop.

(Printable)

ACCIDENT INCIDENT PROTOCOL

2023 Silent Sports Incident Report

1.  McKay Insurance Agency, requests we fill out a Silent Sport Incident Report (Ride Leader Segment, QCBC.org) and signed waiver for accidents with rider injuries and/or property damage.

2. Fill out report and/or contact QCBC Insurance Liaison, Les Nepper,
309-230-5259, lesnepper@aol.com

3.  Contact McKay Insurance at 1-800-942-0283

4.  If waiver is online the contact point is either the Membership Manager or the Web Master.  A signed excel sheet for the participant and copy of the waiver are required.

5.  If the waiver is a signed hard copy, use the signed wavier for the Ride Incident Report being filled out.

6.  The incident report and hard copy or online waiver will be mailed or emailed to McKay by the Ride Leader or Insurance Liaison.

7.  The Ride Leader and QCBC Insurance Liaison will retain copies of the incident report & waiver.


  Incident Report                                                               Claim Form For Accidents
 
      Silent Sports Incident Report                                                                     Gerber Claim Form